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Office of the City Clerk

The Office of the City Clerk directs the administrative functions of City Council and Committees as outlined in The Cities Act and is also responsible for administering The Local Authority Freedom of Information and Protection of Privacy Act. The Office of the City Clerk governs and promotes the openness and transparency of municipal government, linking City Council and City Administration for the general public.

The City Clerk is entrusted with maintaining, processing, and recording all proceedings and other records of the City Council and the City to include minutes, contracts, deeds, grants, ordinances, resolutions and is appointed as the Returning Officer for the Municipal/School Board Election. The Office of the City Clerk also maintains City bylaws, corporate records and the City of Regina Archives.


Access to Information and Protection of Privacy

The Local Authority Freedom of Information and Protection of Privacy Act promotes the openness and transparency of municipal government as well as the protection of an individual’s privacy. The Act enables any person to apply for access to records held by the City and establishes rules on how the City collects, uses and shares personal information.

For more information, contact Service Regina at 306-777-7000 or by using the Contact Us form.


How provincial acts affect the City of Regina 

The responsibilities and duties that the City of Regina must follow are contained in provincial acts. Bylaws work in conjunction with these acts to ensure your safety. Some of the acts that affect residents living in Regina include:

  • The Cemeteries Act
  • The Cities Act, 2002
  • The Local Authority Freedom of Information and Protection of Privacy Act
  • The Local Improvement Act, 1993
  • The Weed Control Act
  • The Planning and Development Act, 2007
  • The Tax Enforcement Act

All provincial acts can be viewed by visiting Publications Saskatchewan.


Integrity Commissioner

The Integrity Commissioner is a neutral, independent officer appointed by the City to investigate and adjudicate potential violations of the City’s Code of Ethics Bylaw, 2017 which applies to Council members. Any person may make a complaint to the Integrity Commissioner if they feel that a Council member has violated the bylaw. In addition, the Integrity Commissioner will provide advice and guidance to Council members on ethics matters that fall within the City’s Code of Ethics Bylaw, 2017.

If you wish to complain about an elected official’s conduct or ethical behavior that falls within the jurisdiction of The Code of Ethics Bylaw, 2017 contact the Integrity Commissioner with the Code of Ethics Bylaw Complaint Form

Mr. Randy Langgard
Integrity Commissioner for the City of Regina
2091 Wascana Greens
Regina, Saskatchewan S4V 2L9
306-537-0433

Complaints need to be in writing and need to set out the basis for the complaint as well as information about the complainant. Anonymous complaints will not be accepted.

Please note that the Integrity Commissioner does not have any authority to investigate or adjudicate complaints with respect to city employees, conflict of interest pursuant to sections 114-119 of The Cities Act or violations of the Criminal Code.


Protocol

The Office of the City Clerk is responsible for planning and conducting official ceremonies, visits from members of the Royal Family, Lieutenant Governor, foreign heads of state and government, and consults and advises on protocol matters, including forms of address, flag raisings, proclamations and gift exchanges.

Freedom of the City

Freedom of the City is a symbolic honour that city council awards a military unit, granting them the privilege of marching into the city "with drums beating, colours flying, and bayonets fixed". The honour is usually given to local regiments in recognition of their dedicated service, and it is common for them to periodically celebrate their freedom by arranging a parade through the city.

Key to the City

The Key to the City is an award presented by the Mayor to citizens, residents and honoured guests of the City of Regina who have contributed positively to the city and the lives of its residents. The presentation of a ceremonial key honours the outstanding civic contributions of each recipient.

Flag Raisings

Flags are important symbols of honour and should be displayed appropriately, consistently, and with respect. The City of Regina follows the Flag Protocol Guideline when flying flags in front of City Hall in the Queen Elizabeth II Courtyard and at other City facilities. 

The City raises flags on the community flag pole to commemorate significant events or campaigns in the city. To request a flag raising at City Hall, please complete the Flag Raising Request Form

How to Purchase a Flag

The following flags can be purchased in person at City Hall, Service Regina, Queen Elizabeth II Court, 2476 Victoria Avenue, Regina, SK S4P 3C8:

Canada Flag - $ 50 Saskatchewan Flag - $70
Regina Flag - $40 Royal Union Jack Flag - $70
Metis Flag - $100 Treaty 4 Flag - $100

Albert Street Memorial Bridge Flag Raisings

The following is the flag schedule for the Albert Street Bridge and could change based on any national/international event that may occur:

January - Saskatchewan February - Canada/Saskatchewan/Union Jack
March - Regina April - Canada
May - Saskatchewan June - Metis/Treaty 4/Regina
July - Canada August - Saskatchewan
September - Canada/Treaty 4 October - Canada
November - Saskatchewan December - Canada/Saskatchewan/Union Jack

Proclamations

Proclamations are a ceremonial document, approved and signed by the Mayor to recognize a person, event or organization for a specific day, week or month. Subject to The Saskatchewan Human Rights Code the Mayor may, in his sole discretion, approve proclamations submitted at least one month prior to the proposed date for the proclamation, provided the proclamation does not:

  • promote any commercial business;
  • involve any person or organization which promotes hatred of any person;
  • contain any inflammatory, obscene or libelous statement

If you would like to request a proclamation, please read the Proclamation Request Requirements  before completing the Proclamation Request Form

Petitions

There are two formal types of petitions legislated under The Cities Act; a petition for a special public meeting (Section 103) or a petition for referendum (Section 106). The details on what and how to conduct these petitions is available in The Act.

Any petition is required to be addressed to the City Clerk. It can be emailed to clerks@regina.ca, faxed to 306-777-6809, dropped off at City Hall’s Ambassador Desk, or mailed into the Office of the City Clerk, Queen Elizabeth II Court, 2476 Victoria Avenue, Regina, SK S4P 3C8.