Hay Land for License
The City of Regina has the following locations availabe for license:
OFFERING #1 – 2 locations at Kings Park (portion of the SE 13-18-19 W2M -approximately 52 acres, N ½ 7-18-18W2M – on the north side of the creek approximately 81 Acres. They are marked as OFFERING #1.
OFFERING #2 – various locations at Kings Park (portion of the SW 13-18-19 W2M – approximately 40 acres, NW 12-18-19 W2M – 23 acres. They are marked as OFFERING #2.
OFFERING #3 – 1101 E Assiniboine Avenue - Approximately 58 Acres - (portion of NE, NW and SW 9-17-19 W2M) – requires travel permits for equipment to and from the license location along Assiniboine Avenue. Hay must be cut and removed after August 1 each year. They are marked as OFFERING #3.
OFFERING #4 – 2000E 9th Avenue - Approximately 50 Acres - a portion of the NE 4-18-19 W2M. This is marked as OFFERING #4.
Sealed offers must be provided in writing on the attached Form HLL.
Offers will be evaluated beginning May 31, 2021. To be considered in the initial review, please have your offer submitted to the City of Regina Real Estate Branch prior to 2 p.m., Friday, May 28, 2021. The Request for Offers will remain open until all lands are licensed.
Form HLL must be completed in its entirety including an expiry date not less than 30 days from the date of your offer.
Other Submission Guidelines
- All offers shall be on a cash per tonne (or bale weight equivalency) basis.
- The License term shall be for the 2021 to 2025 farming seasons.
- The Licensee or Licensor can terminate the agreement upon 90 days written notice for any reason.
- The Licensee will be responsible for all costs associated with haying the lands.
- The Licensee is responsible to meet all requirements for haying near waterways, to take actions that protect migratory birds during their nesting season and to have all required permits for transporting equipment to and from the Offering locations. The Licensee shall provide evidence of permitting if requested.
- The Licensee will be responsible to arrange access on and off the property and must ensure that their equipment will fit through gates/entrances. The City is not responsible to create or widen accesses to accommodate the planned equipment to be used.
- The Licensee will provide a certificate of insurance in the amount and coverage as required by the formal license agreement with the City named as a co-insured.
- The Licensee will provide an emergency response plan in case of an environmental spill or fire. An example can be provided upon request.
- The City of Regina reserves the right to terminate the lease with 90 days’ notice for any reason. Should cut hay remain, the City will provide sufficient time to bale and remove.
- Property taxes shall be the responsibility of the City of Regina.
- Form HLL must be accompanied by a deposit (certified cheque or money order) in an amount of Five dollars ($5.00) per acre. Deposits will be returned to unsuccessful bidders.
- Enquiries regarding this property should be directed to:
Real Estate Officer
- Your offer must be marked as HAY LICENSE on the outside of a sealed envelope, delivered to the following address:
City of Regina Real Estate Branch
Attn: Real Estate Manager
14th Floor, City Hall
P.O. Box 1790
- If the City of Regina accepts your offer, you will be required to execute a formal "License Agreement", a sample of which is attached as "Hay License".
- Please review the License Agreement (Hay License) carefully before submitting an offer.
- All information about the Property supplied by The City of Regina is for guidance only, and the City of Regina is not responsible for errors or omissions in that information. In submitting an offer, you should rely entirely upon your own personal inspection or knowledge of the Property, independent of any representation made by or on behalf of the City of Regina. All land being offered in these hay licenses is in an "as is" condition, with irregular land surface, no specified quality or quantity of hay indicated and may have foreign materials or hazards to baling equipment. The City of Regina will not be held responsible for damage to equipment.
- The City of Regina will review all offers, and will select the one most advantageous to The City of Regina.
The City of Regina will not be responsible for: (a) any costs you incur in preparing your offer or in negotiating and documenting the license of the Property, or, (b) any costs related to the operation of cutting, baling and transporting the hay.
Offers will be evaluated beginning May 31, 2021. To be considered in the initial review, please have your offer submitted to the City of Regina Real Estate Branch prior to 2 p.m., Friday, May 28, 2021.
- Can a hay licensed property be used for grazing instead of baling hay
No, the City will only allow the area to be baled.
- What is meant by access requirements?
Within the City, there may be requirements for oversized equipment to be permitted to travel on City streets. Permits are issued by Roadways to control the size and weights of vehicles and to ensure the safe flow of traffic while preventing damage to City streets. If you have questions regarding oversized and overweight permits on City streets, you may call 306-777-7000 and request to be directed to Traffic Services within the Roadways Department.
- What are the insurance requirements?
For hay licenses, the City requires evidence that the licensee has $2 Million of insurance with the City named as a co-insured for the period of the license. For multi-year licenses, proof that the insurance has been renewed is required each year in the form of a Certificate of Insurance (CoI).
- Would I be able to use the property for hunting?
No, the property is licensed only for the ability to bale the hay.
- If I get the license for the hay on City property, can I sublet it to someone else
No, the City as owner must know who is authorized to be on our property. There are obligations of the licensee (such as insurance) that must be met.
- How long do I have to remove the bales from the property?
Generally, the City would expect the bales to be removed from the property within 14 days of baling. The City will accommodate requests for extensions to this timeline due to weather.
- What are the requirements related to waterfowl lands?
For lands that are adjacent to water ways, it is important to allow time for waterfowl to finish their nesting, which for the Regina area is around the first week of August. For farm harvesting, there is also a requirement to minimize the creation of ruts in the soil, which can be resolved by staying to higher ground and only working in hay lands during dry weather.
- What is a Spill Containment Plan and what is required for submitting a bid for the hay license?
To ensure the protection of the environment, the City requires the licensee to submit a spill containment plan. This plan sets out the procedures one would follow in the event of a spill or leak of oils/fluids from the equipment used while baling or gathering the bales. It would include indicating the tools you will have on hand to mitigate any spill, reporting of the spill to the City and appropriate agencies, actions anticipated for preventing the spill to spread and a plan for clean-up and remediation. The License will contain a clause indicating that any impacts resulting from spills originating from equipment and machinery is the responsibility of the lessee to clean up to applicable regulations and standards.
- Is this a tender?
No, this process is not considered a tender. The City is advertising for a minimum of 2 weeks, with an indication that offers will be evaluated starting on May 31, 2021. The City will continue to accept proposals until arrangements have been secured on all Offerings.
- Is the deposit refundable?
Yes, once an agreement has been made on a property, other proponents will be advised and their deposits will be returned to them. Once an agreement is in place with the successful proponent, the deposit will be considered non-refundable for the first year. Actual tonnage payments will be reduced by the deposit amount for that year.
- What is the difference between a Lease and a License?
A Lease generally implies that the lessee would have an exclusive use to the property. The lessee would be responsible for leasehold improvements, would pay property taxes and control the land during the term of the lease. For the City, a license usually allows the licensee the ability to access the property to deal with their specific use, for a specified period of time and is not exclusive. The licensee would not be allowed to make improvements or place any structures on the property. Others may have access to the property from time to time. The City would be responsible for the property taxes.