Access to Information Requests
You have a right to request any records in the possession or control of the City of Regina. Records can include information that is written, photographed, recorded, digitized, or stored in any manner but do not include computer programs or other mechanisms that produce records.
Exemptions may be applied to protect certain information from disclosure. Individuals have a right to protection of their personal information held by the City. There is a provision in the Act for independent review by the Office of the Information Privacy Commissioner of the City’s decisions to release or withhold information.
Submit your Access to Information request in writing and provide enough detail to assist staff in locating and retrieving the requested records.
Apply In Person, by Mail, Email or Fax
Complete the Access to Information request form and submit it on of the following ways.
Access to Information Request Form
In Person or Mail:
City of Regina
Access and Privacy Team
Office of the City Clerk
PO Box 1790
2476 Victoria Avenue
Regina SK S4P 3C8
Email: lafoip@regina.ca
Fax: 306-777-6809
Fees & Payment
A $20 application fee is payable at the time the application is made. In addition, the City may charge certain processing fees related to searching for a record or preparing it for release. Where fees are assessed at $100 or more, a fee estimate will be provided before processing your request. The City may request a deposit of 50% of the fee estimate before proceeding with the request. The other 50% is payable when the information is provided.
Pay by Mail:
- Send your cheque, made payable to the City of Regina to:
City of Regina
Access and Privacy Team
Office of the City Clerk
PO Box 1790
2476 Victoria Avenue
Regina SK S4P 3C8
Pay in Person:
- City Hall is located at 2476 Victoria Avenue in Regina
- Business hours are Monday to Friday, 8 a.m. to 5 p.m. (excluding holidays)
- Acceptable payments include cash, cheque and debit
Pay at our After-hours Drop Box:
- You can pay by cheque using the 24-hour payment drop box located at the front doors of City Hall
- Please include the memo: Attention City Clerks Office - Access to Information Request
- Do not put cash payments in the drop box
Fees are charged in accordance with section 5 of The Local Authority Freedom of Information and Protection of Privacy Regulations.
Response Time
The City is required to respond within 30 calendar days of receiving the request and application fee. If the request is large, there are a large number of requests, consultation is necessary or third party notice is required, the City may extend the timeframe to a maximum of 60 days.
Please narrow the scope and timeframe of your request as much as possible to reduce fees and speed response time.
Release of Information
The City may not be able to release certain information. If information is not released, the City references the section of the Act applied to each exemption. If you are not satisfied with the response, a Request for Review may be made to the Saskatchewan Information and Privacy Commissioner within one calendar year.
Public Access
Responses to access to information requests may be published to the City of Regina Open Data website at the City’s discretion. Published requests are made available on the Open Data website a minimum of three business days following release of the records. Your identity as the applicant is protected.
