The Office of the City Clerk directs the administrative functions of City Council and Committees as outlined in The Cities Act and is also responsible for administering The Local Authority Freedom of Information and Protection of Privacy Act.
The City Clerk is entrusted with maintaining, processing, and recording all proceedings and other records of the City Council and the City to include minutes, contracts, deeds, grants, ordinances, resolutions and is appointed as the Returning Officer for the Municipal/School Board Election. The Office of the City Clerk also maintains City bylaws, corporate records and the City of Regina Archives.
Jim Nicol, City Clerk
Jim Nicol joined the City of Regina in June 2007 as Chief of Staff to the City Manager after 19 years with the provincial government, holding increasingly senior positions in Treasury Board, the Cabinet Secretariat and Ministry of Labour.
He was appointed City Clerk in December 2013 and assumed concurrent responsibilities as Returning Officer for Municipal/School Board elections.
Access to Information & Protection of Privacy
The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP) promotes the openness and transparency of municipal government as well as the protection of an individual’s privacy. The Act enables any person to apply for access to records held by the City and establishes rules on how the City collects, uses and shares personal information.
How Provincial Acts Affect the City of Regina
The responsibilities and duties that the City of Regina must follow are contained in provincial acts. Bylaws work in conjunction with these acts to ensure your safety. Some of the acts that affect residents living in Regina include:
- The Cemeteries Act
- The Cities Act, 2002
- The Local Authority Freedom of Information and Protection of Privacy Act
- The Local Improvements Act, 1993
- The Weed Control Act
- The Planning and Development Act, 2007
- The Tax Enforcement Act
All provincial acts can be viewed by visiting Publications Saskatchewan.
The Integrity Commissioner is a neutral, independent officer appointed by the City to investigate and adjudicate potential violations of the City’s Code of Ethics Bylaw, which applies to Council members. Any person may make a complaint to the Integrity Commissioner if they feel that a Council member has violated the bylaw. In addition, the Integrity Commissioner will provide advice and guidance to Council members on ethics matters that fall within the City’s Code of Ethics Bylaw.
There are two formal types of petitions legislated under The Cities Act; a petition for a special public meeting (Section 103) or a petition for referendum (Section 106). The details on what and how to conduct these petitions is available in The Cities Act.
Any petition is required to be addressed to the City Clerk. It can be emailed to firstname.lastname@example.org, faxed to 306-777-6809, dropped off at City Hall’s Ambassador Desk, or mailed into the Office of the City Clerk, Queen Elizabeth II Court, 2476 Victoria Avenue, Regina, SK S4P 3C8.
The Office of the City Clerk is responsible for planning and conducting official ceremonies, visits from members of the Royal Family, Lieutenant Governor, foreign heads of state and government, and consults and advises on protocol matters, including forms of address, flag raisings, proclamations and gift exchanges.
Freedom of the City
Freedom of the City is a symbolic honour that city council awards a military unit, granting them the privilege of marching into the city "with drums beating, colours flying, and bayonets fixed". The honour is usually given to local regiments in recognition of their dedicated service, and it is common for them to periodically celebrate their freedom by arranging a parade through the city.
Flag Raisings & Purchasing Flags
Flags are important symbols of honour and should be displayed appropriately, consistently, and with respect. Learn more about requesting a flag raising, or purchasing a flag at City Hall.
Proclamations are a ceremonial document, approved and signed by the Mayor to recognize a person, event or organization for a specific day, week or month. Learn more about requesting a proclamation.