Boards, Committees & Commissions

Current Advisory Committee Members:  

Terms of Reference:

The Accessibility Advisory Committee is authorized to do the following:

• advise City Administration and Council on strategies to improve the accessibility and inclusivity of services, programs, facilities and other infrastructure, including the identification and removal of barriers that hinder full participation in the community by some Regina residents;

• advise on the development, implementation and evaluation of guiding principles, policies and strategies to position Regina as a model community for the inclusion of all residents, including persons experiencing disability;

• identify and liaise with local stakeholders, including other levels of government, to establish partnerships and collaboration related to improving access and inclusion;

• review plans and policies to identify potential barriers to accessibility and inclusion within City services; 

• provide recommendations on City capital projects, including infrastructure upgrades and retrofits and implementation of accessible features at new and existing City facilities;

• review Federal and Provincial directives, regulations, and legislation relating to accessibility and inclusion and identify implications for the City;

• review research on accessibility issues and current leading practices for eliminating barriers to participation; 

• provide advice on public awareness campaigns to promote the City’s efforts to make its services, facilities, and infrastructure accessible and barrier-free;

• provide community engagement opportunities for people that experience disability to raise issues and concerns with decision makers.

Delegated Authority:

• hear paratransit service appeals in accordance with the Paratransit Policy and Procedure Guide in relation to registration denials; the requirement to have an attendant or be met by an attendant; passenger suspensions over five days; denial of trips because of unacceptable behavior; and no show trips;

• approve of citizen member travel allowances within the sum approved by Council.

Composition:
 
(a) 11 voting members consisting of the following:
 
(i) a minimum of six members from the general public:
 
(A) who are individuals that experience disability; and
 
(B) who are representative of a diverse population and age, including individuals experiencing physical and cognitive disabilities;
 
(ii) if after appointing members based on the criteria outlined in clause (i), there are still positions available, members from the general public who are:
 
(A) representatives of community-based, non-profit organizations that work with or support people that experience disabilities and are knowledgeable in current leading practices related to accessibility and inclusion; or
 
(B) parents or caregivers of children or youth (under 19) that experience disability; and
 
(b) non-voting members consisting of at least one member of Council, with a maximum of two members of Council.
 
Term:

• Unless removed from office, the appointment of the members of the Accessibility Advisory Committee from the general public shall be for up to three year staggered terms as may be set by resolution of Council. 
   
  (I) Notwithstanding clause (1), members of the committee whose terms have expired will continue as members of the committee until such time as Council re-appoints the member or names a successor member.
• The appointment of the Council members to the Accessibility Advisory Committee shall be for a one year term.

Meetings:
The Accessibility Advisory Committee shall meet at least quarterly.

Meeting Frequency:
The Board meets at the call of the chair or any two directors.

Term Limit:
3 year Terms, limited to 3 Consecutive Terms, then 1 year break.

Current Committee Members:  

Terms of Reference:

The Audit and Finance Committee is authorized to do the following:

(a) consider and make recommendations to Council regarding the oversight of the systems and processes around:

(i) the preparation of the financial statements, risk management, disaster recovery, internal controls, regulatory compliance, procurement; and

(ii) internal and external audit;

(b) consider and make recommendations to Council regarding the City’s investments, investment policy, procurement policy, debt and lending, debt management policy; reserves and reserve policy;

(c) consider and make recommendations to Council regarding proposals that are outside of the annual approved budget or delegated authority of the City Manager, including: new programs, services or capital projects; programs, services or capital projects that are being substantially altered; or programs, services or capital projects where the costs have substantially increased from the approved budget;

(d) consider and make recommendations to Council related to all city owned assets and asset management plans;

(e) consider and make recommendations to Council regarding the annual budget submissions and long-range financial plans for the City

(f) consider and make recommendations to Council regarding any Council approvals or reporting that is required to be provided by the City’s municipal corporations, and business improvement districts, but does not include considering appointments to the boards of the municipal corporations and business improvement districts;

(g) consider and make recommendations to Council regarding changes to the Internal Audit Charter;

(h) consider and make recommendations to Council on any communications from the City Internal Auditor on the Internal Auditor’s performance relative to its plan, including the annual report on the Whistleblower policy and all audit reports once issued;

(i) consider and make recommendations to Council relating to the recruitment, appointment, performance evaluation, suspension and dismissal of the City Internal Auditor;

(j) consider and make recommendations to Council regarding the appointment and performance evaluation of the External Auditor;

(k) consider and make recommendations to Council on any communications from the external auditor, including all external audit reports once issued;

(l) consider and make recommendations to Council on any requests for special audits, program reviews or reports from the Administration that the Committee considers necessary on any matter that may have a material or significant financial or other risk to the City.

(m) consider and make recommendations to Council regarding the Elected Official Travel Policy Council support policies, procedures, expenditures from the Council budget, or any other matter involving the members of Council.

(n) Additional matters that may be assigned to the Audit and Finance Committee by City Council.

Delegated Authority:

(1) The Audit and Finance Committee is delegated authority to approve the City Internal Auditor’s work plan and resource plan within the budget approved by Council, with such plans to be forwarded to Council for information. 
 
(2) Where the Audit and Finance Committee reviews a report it may receive it for information and send it on to Council or Executive Committee in some cases with or without recommendations. 
 
(3) The Audit and Finance Committee is delegated authority to forward reports to Executive Committee for consideration prior to the report being forwarded to Council. 
 
(4) Any requests by the Audit and Finance Committee to refer a report back to the Administration for new information must be approved by Council prior to the referral occurring. except where the report is deemed incomplete as to its original intent by the majority of the Audit and Finance Committee 
 
(5) Notwithstanding subsection (4), where the majority of the Audit and Finance Committee has deemed the report is incomplete to its original intent, the Committee may table the report to a future meeting and direct Administration to prepare a supplemental report that contains the additional information. 

Composition:
 
The Audit and Finance Committee shall consist of seven voting members appointed by resolution of Council as follows: 
 
(a) the Mayor; 
 
(b) two members of Council; and 
 
(c) four citizen members that meet the following requirements: 
 
(i) reside in Saskatchewan; 
 
(ii) are not employed by the City, any of the City’s municipal corporations, the Regina Police Service, the Regina Public Library or any of the City’s business improvement districts; 
 
(iii) are not on the boards for any of the City’s municipal corporations, the Regina Police Service, the Regina Public Library or any of the City’s business improvement districts; 
 
(iv) have the appropriate financial literacy, skills, knowledge and experience in audit and finance to support informed and effective decisions. 
 
Term:

(1) Unless removed from office, the appointment of the members to the Audit and Finance Committee shall be appointed for one to three year staggered terms as set by resolution of Council.
 
(2) Notwithstanding subsection (1), members of the Audit and Finance Committee whose terms have expired will continue as members of the Committee until such time as Council re-appoints the member or names a successor member.
 
(3) The appointment of the two City Council members to the Audit and Finance Committee shall be for a one-year term.

Meeting Frequency: At least 4 times a year

Term Limit: 3 year Terms, unlimited number of Terms.

Current Board Members:

The Board, established by The Police Act, 1990is responsible for the delivery of policing services within the Municipality; and for providing general direction, policy and priorities and long-term plans for the Regina Police Service.

At least one member of the Board must be of Indigenous (First Nation or Metis) ancestry.

Terms of Reference:

• responsible for the delivery of policing services within the municipality; and for providing;
• general direction, policy and priorities; and developing long-term plans for the police service;
• responsible for appointment of Chief of Police;
• meet with Council or the Executive Committee of Council at least once each year to discuss annual budgetary preparation and other matters deemed necessary for provision of policing services;
• submission of Board estimates to Council for approval on or before December 31 annually; and
• approval of any individual expenditures of monies over $200,000 for any matter or purpose included in the Police Budget, provided that the expenditure will not exceed the total Budget approved by Council.

Meeting Frequency: Tuesday, Monthly

Term Limit: 2 year Terms, unlimited number of Terms.

Current Committee Members:  

The Board of Revision hears appeals against property assessments and makes decisions based on the evidence presented. Hearings are held daily during business hours. The number of weeks of sittings will be dependent on the number of appeals received.
 
Note: Applicants should have experience in hearing appeals or in meetings that involve an adjudication process, as well as experience with writing decisions. This is a remunerated position.

Delegated Authority:
 
The Board is authorized to hear and rule on appeals of property assessments and local improvement assessments pursuant to The Cities Act, 2002 and The Local Improvement Act, 1993.
 
Composition:
 
The Board consists of nine citizen members appointed by Council.
 
No member of Council, employee of the City or member of the Board of education of any school division situated wholly or partly in the City is eligible to sit as a member of the Board.
 
The Board elects a chair from among its members. The chair appoints panels of not less than three persons from the members and appoints a chair for each panel.
 
The chair may appoint one member to serve as a panel for simplified appeals pursuant to section 195 of The Cities Act.

Duties:

• attending board meetings & assigned hearings

• following board policies and procedures

• reviewing appeal dockets in preparation for hearings

• contributing at hearings by taking accurate notes & participating in discussions/deliberations

• writing appeal decisions, as assigned

Members hold office for the term prescribed by Council (1-3 years) 

Term Limit: 1 year Terms, unlimited number of Terms.

Current Committee Members:

Meeting Frequency: Wednesday, Bi-weekly

Term Limit: 4 year Terms, unlimited number of Terms.

Current Committee Members:  

The Board hears and considers appeals to zoning regulations in accordance with the duties and powers set out in The Planning and Development Act, 2007.
 
Note: Applicants should have experience in hearing appeals or in meetings that involve an adjudication process. This is a remunerated position.

Terms of Reference:

Hear appeals and determine appeals authorized by The Planning and Development Act, 2007

Delegated Authority:

• adjudicate appeals under the provisions of Sections 219 to 226 The Planning and Development Act, 2007
• may establish its own procedures & will receive remunerations for each meeting attended.
  

Members:

The duties and responsibilities of a member include: members will attend board meetings & assigned hearings, must follow board polices and procedures, review appeal dockets in preparation for hearings, contributes at hearings by taking accurate notes & participating in discussions/deliberations, and writes appeal decisions, as assigned.

Preferred candidates will have experience in hearing appeals or in meetings that involve an adjudication process. The ability to assess information, understand and apply bylaws and policies and make objective decisions is critical.

Meeting Frequency: Tuesday, Monthly

Term Limit: 3 year Terms, unlimited number of Terms.

Current Committee Members:

Terms of Reference: 

• consider and make recommendations to Council relating to items emanating from the offices of the City Clerk, City Manager and City Solicitor unless those items are specifically related to the mandate of another main committee;
• initially consider the appointment of, and other matters pertaining to the City Clerk, City Manager and City Solicitor;
• review and make recommendations to Council regarding appointments to boards, commissions, committees, authorities or other bodies which are within Council’s jurisdiction to appoint;
• review and make recommendations to Council regarding the committee system in the year following the civic election;
• review and make recommendations to Council regarding strategic and operational plans;
• review and make recommendations to Council regarding inter-jurisdictional matters;
• make recommendations to Council on changes to The Procedure Bylaw;
• review and make recommendations to Council regarding The Regina Administration Bylaw;
• consider and make recommendations to Council on all matters pertaining to corporate communication
• consider matters which require preliminary and advisory consideration of all members of Council;
• review and make recommendations to Council regarding items emanating from the Committees that report to the Executive Committee;
• consider and make recommendations to Council on all consulting contracts over $500,000 related to the mandate of the Executive Committee;
• review lists of outstanding referrals from Council and Committees annually, to which the City Manager has allocated priority for administrative work programs;
• meet with the Board of Police Commissioners at least annually to discuss annual budget preparation and other matters the Board or Council may deem desirable or necessary for the provision of policing services in the City.

Delegated Authority: 

• Pursuant to section 100 of The Cities Act, the Executive Committee is delegated the authority from Council to do the following:
• provide advice on confidential matters to the City Manager & Chief Administrative Officer;
• allocate funding for strategic or community investments within the sum approved by Council;
• remove members from main and other Committees of Council; and
• any other items specifically delegated by Council.

Meeting Frequency: Wednesday, Bi-weekly

Term Limit: 4 year Terms, unlimited number of Terms.

Current Board Members:

The Authority is responsible for all operational and financial management of the Regina Airport and the management, development and operation of the Airport Properties in a safe, secure, efficient, cost effective and financially viable manner.

The Authority will generate, suggest and participate in economic development projects intended to expand Saskatchewan’s transportation facilities.

Note: No person appointed to the authority can hold a municipal, provincial or federal elected or appointed office, or be employed by any level of government on a full time basis directly or under contract.

Terms of Reference:

The Board’s primary responsibility is to foster the long term success of the Authority, consistent with its responsibilities to the communities it serves. The Board functions as the steward of the Authority and has statutory authority and the legal obligation to oversee the affairs and business of the Authority.
 
Composition:

The Board has a minimum of eleven and a maximum of thirteen members as fixed by the Board from time to time by resolution. The Board consists of six City of Regina nominated board members and the remaining are independently appointed members, in accordance with section 3.4 of the Regina Airport Authority Inc. BY-LAW NO.1
 
Federal, provincial and municipal elected officials are not eligible to be a member of the Board.

Meeting Frequency: Members hold office for a period of three years following their appointment. The Board meets at the call of the chair or any two directors. Please select "Join this Board" for more information.

Term Limit: 3 year Terms, limited to 3 Terms for Lifetime.

Current Board Members:

The Regina Appeal Board hears appeals of orders made respecting community standards and property maintenance. It also reviews the refusal or revocation of licenses respecting taxis, vehicles for hire and body rub establishments. 

Terms of Reference:

• hear appeals of orders made pursuant to section 328 of the Act in accordance with section 329 of the Act, unless another appeal body is specifically prescribed by bylaw;
• hear appeals of orders made pursuant to Bylaw 2008-48 - The Regina Property Maintenance Bylaw in accordance with that bylaw and section 329 of the Act (including orders to remedy property nuisances and orders to enforce property standards); and
• review the refusal, suspension or revocation of licenses pursuant to Bylaw No. 2006-86 - The Licensing Bylaw, after providing the applicant or licensee with an opportunity to be heard.

Delegated Authority:

• the Board may confirm, modify or repeal the order appealed from; or substitute its own order or decision for the order being appealed from;
• where the Board reviews the refusal, suspension or revocation of a license pursuant to Bylaw No. 2006-
• The Licensing Bylaw, the Board may issue, reinstate, refuse, suspend or revoke the license in accordance with the provisions of the Bylaw;
• may establish its own procedures.
• Preferred candidates will have experience in building construction or engineering; hearing appeals; or in meetings that involve an adjudication process. The ability to assess information, understand and apply bylaws and policies and make objective decisions is critical.

Meeting Frequency: Thursday, Monthly

Term Limit: 3 year Terms, unlimited number of Terms.

Current Board Members:  

The Board encourages the development of a vibrant and prosperous downtown by improving the appearance and image of the district, promoting and marketing the district, and undertaking various initiatives and projects that facilitate the ongoing rejuvenation and redevelopment of the area.

Note: Positions will be filled by citizens who are electors of the city or are employed in the district.

Applicants should have experience in improving the district’s appearance and image, promoting and marketing the redevelopment of the district. Maintaining publicly-owned lands, buildings and structures in the district. Conducting any studies or preparing any designs that may help to achieve the purposes of a downtown revitalization project.

Terms of Reference:

• improving the District’s appearance and image, promoting and marketing the District, and undertaking initiatives and projects that facilitate the ongoing enhancement and redevelopment of the
• improving, beautifying and maintaining publicly-owned lands, buildings and structures in the District, in addition to any improvement, beautification or maintenance that is provided at the expenses of the City
• acquiring, by purchase, lease or otherwise, any land and buildings in the District necessary for its purposes and improve, beautify, maintain or dispose of that land and buildings
• maintaining and improving any land in the District for use as parking, which land may subsequently be disposed of by sale, lease, exchange or otherwise for public or private redevelopment for commercial purposes at a price not less than its fair market value
• conducting any studies or preparing any designs that may help to achieve this purpose
• contributing monies to the City for the purposes of a downtown revitalization project
• nominates a member to the Mayor’s Task Force on Regina’s Future for appointment by City Council

Meeting Frequency: Various, Monthly

Term Limit: 3 year Terms, unlimited number of Terms.

Current Board Members:

The Commission advises and assists City Council with respect to all matters pertaining to community planning and development. The Commission has the duties and powers as set forth in The Planning and Development Act, 2007 and The Committee Bylaw, No. 2009-40. 
 
Terms of Reference: 

• advise and make recommendations to Council regarding City Planning & Development policies, programs and services;
• review all discretionary use requests;
• make recommendations to Council regarding the preservation, interpretation, development and designation of heritage properties and heritage districts;
• consider and make recommendations to Council regarding rail relocation matters;
• review and make recommendations to Council regarding items emanating from the Committees that report to the Regina Planning Commission;
• consider and make recommendations to Council for those items emanating from Developmental Engineering related to long term planning items such as transportation planning; and
• consider and make recommendations to Council on all consulting contracts over $500,000 related to the mandate of the Regina Planning Commission.

Delegated Authority: 
 
Pursuant to section 100 of The Cities Act, the Regina Planning Commission is delegated the authority from Council to interpret and approve the policy and guidelines for names of streets, city facilities and parks. 

Meeting Frequency: Tuesday, Monthly

Term Limit: 3 year Terms, unlimited number of Terms.

Current Board Members:

The Board is responsible for the operations of public libraries and sets policy for the management of the Regina Public Library, as set out under The Public Libraries Act, 1996.

Term of Reference:

The Board is responsible for the general management, regulation and control of the Public Library. 

The Board may establish committees which are tied to the Board’s core responsibilities and which support the work of the Board.

Responsible for the operation of the public libraries within the City of Regina.

Committees will assist the Board by preparing policy alternatives, identifying implications for Board deliberation, and monitoring performance within its defined areas of responsibility.

Composition:

The Board consists of: six or eight members, as determined by City Council, appointed by Council from among the resident electros of the City of Regina.

For more information, see RPL’s website: Leadership | Regina Public Library

Meeting Frequency: Regina Public Library has 5 or 6 Public Board meetings per year that run on average approximately 2 hours each starting at 4:30pm. Each board member is required to serve as well on the Strategic Planning Committee that meets when required. Currently, that is approximately once per month for a 2-3 hours and we will also have half or full day sessions once or twice per year on an as needed basis. These meetings are scheduled according to board availability. Board members are also expected to serve on one or more additional committees, each of which meet 3-4 times per year for 1.5 hours.

Term Limit: 2 year Terms, limited to 5 Consecutive Terms, then 1 year break.

Current Board Members:

The Board encourages the development of a vibrant and prosperous Old Warehouse district by improving the area’s appearance and image, promoting and marketing the area, and undertaking initiatives and projects that facilitate the ongoing rejuvenation and redevelopment of the area.

Applicants should have experience or knowledge in public and corporate relations, have technical skills in financial and human resource management, networking/marketing initiatives and is committed to see the growth in the Warehouse District. The Warehouse District is set to see substantial growth in the coming years.

Term of Reference:

• acquire, by purchase, lease or otherwise, any real property for its purposes and improve, beautify and maintain that property.
• promote the area as a business or shopping area.
• conduct any studies or prepare any designs that may be necessary for the purposes of the above.
• setting the direction of the Warehouse Business Improvement District, you will be a part of working groups that, in partnership with the staff, will carry out direction set by the Board.
• members will be elected to one of five 1-year terms or one of five 2-year terms.
• no member may hold a seat longer than four consecutive 2-year terms.

Meeting Frequency: Monthly

Term Limit: 2 year Terms, limited to 4 Consecutive Terms, then 1 year break.

Terms of Reference: To discuss issues of mutual interest and concern to both parties.

Meeting Frequency: Semi- annually

Term Limit: 3 year Terms, unlimited number of Terms.